Position Information

Chief Financial Officer (CFO)
JOB SUMMARY
Responsible for all aspects of financial management of the organization.  Creates organizational budgets; maintains accurate records of agency’s financial position; assists in the financial aspects of the agency’s strategic plan; produces reports which accurately reflect the agency’s activities; represents and advocates for the financial interests of the organization with staff, board, and outside entities, including funders; provides support in other administrative activities.  
 
Financial Obligations
  • Payroll review and approval.
  • Responsible for all accounting records.
  • Monitor banking activities of the organization.
  • Ensure adequate cash flow to meet the organization's needs.
  • Prepares monthly, quarterly, and annual reports showing utilization of organization’s services.
  • Responsible for maintaining and improving system of financial and personnel internal controls.
  • Review and approve all agreements concerning financial obligations, such as contracts for materials, IT assets, and services, and other actions requiring a commitment of financial resources.
  • Prepares monthly Financial Statements, maintains timely and accurate financial accounting records on the accrual basis of accounting, and prepares operational statistical reports to track health center performance for key measures.
  • Directs the general accounting activities, including maintenance of general ledgers, analysis of computer printouts, and review of payroll records.
  • Supervises and implements daily accounting operations including the verifying of payroll and cash disbursements.
  • Serve as one of the trustees and oversee administration and financial reporting of the organization's Savings and Financial Reserve Plan.
  • Investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals.
  • Oversee Accounts Payable and Accounts Receivable and ensure a disaster recovery plan is in place.
  • Implement and manage accounting management systems software packages.
Budgeting & Expense Control
  • Develop improvement of the budgeting process through education of department managers on financial issues impacting department budgets.
  • Monitors operating budget and present updates to admin team challenges and opportunities.
  • Manage the annual budgeting process, based upon most recent data and information available including preparing projections from departmental operating plans and conducting financial review and analysis to present budget scenarios for Management and Board discussion prior to finalizing subsequent fiscal year budget.
Billing & Collections
  • Responsible for supervision of billings to patients, insurance, Medicaid, Medicare and other organizations.
  • Responsible for development and maintaining a Board approved billing system and set of policies and procedures which will maximize revenue.
Record/Internal Control
  • Prepares for financial audits and implements necessary changes based on results.
  • Responsible for maintaining a current and accurate inventory of all equipment.
  • Keeps inventory of equipment and supplies.
  • Prepares budgets for foundation grants as required and/or requested by CEO
  • Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
  • Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programs.
  • Assist in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff.
  • Oversee the maintenance of the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
Company Performance
  • Serves as project manager for special projects when assigned.
  • Conducts program evaluations when assigned.
  • Develops and ensures implementation of goals, projects, policies, procedures, methods and controls in his/her areas of responsibility.
  • Provides leadership and assists in efforts to improve the efficiency and effectiveness of the organization.
  • Coordinates with other departments in planning for short- and long-range fiscal needs.
  • Ensures Financial Performance Measures are established, monitored, and reported (to the board, to HRSA via the UDS report, and to any other entity which needs this data)
  • Assist in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans.
Board, Management & Funder Relations
  • Prepares all required reports to meet grant and other outside agency guidelines.
  • Communicates as often as needed with the Senior Management team to keep them informed of the financial position of the organization and to provide them with all requested information.
  • Responds to requests for information from various departments.
  • Responds in an appropriate and timely manner to the needs, concerns, and problems of staff, the finance department, and of the organization.
  • Attends monthly board meetings.  Prepares a monthly financial report and financial statements for the board of directors, and other reports as requested.
  • Attend Board and Subcommittee meetings; including being the lead staff on the Finance Committee.
  • Oversee the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of Directors.
Company Liabilities
  • Develops and initiates systems, policies, and procedures for transacting financial matters.
  • Analyzes impact of various delivery systems/financial models/purchase-lease systems.
  • Ensures that the financial system is accurate, efficient and in accordance with professional accounting practices and governmental regulations.
  • Completes requests for financial drawdowns from HRSA on a monthly basis or as required by HRSA.
  • Oversee the coordination and activities of independent auditors ensuring all A-133 audit issues are resolved, and all 403(b) compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.
  • Oversee business insurance plans and health care coverage analysis.
  • Ensure submission of Medicare Cost Report and Medicaid PPS reporting
  • Renews Charitable Solicitations License on a yearly basis
  • Files annual financial report with State of TN on a yearly basis
  • Financial data reporting for the annual UDS
Supervisory & Leadership Responsibilities
  • Responsible for supervising HOPE’s financial staff, to include accounts payable/receivable employee(s), payroll employee(s), and billing employee(s).
  • Participates as a full member of HOPE Team Leaders by attending scheduled meetings and fulfilling all other regular duties of a Team Leader
  • Undergo leadership orientation & training with the CEO
  • Serve as a member of the Administrative Team as delegated by the CEO
  • Perform all required training, supervision, discipline and performance reviews for supervised staff.
Intermittent Duties
  • Performs other duties that may be assigned by the Chief Executive Officer.
Off-Site Work
  • Off-Site Work is both required and allowed for this position.
  • Required Off-Site Work: May frequently be required to attend meetings, conferences, and other events which occur off-site, or to respond to urgent administrative or clinical issues while off-site.
  • Allowed or Optional Off-Site Work: Allowed to work off-site as needed if the work can be completed more efficiently in an alternate location. Tasks eligible for off-site work may include the preparation of budgets, creation or revision of policies, or any other task which requires uninterrupted time and focus.
Position: Chief Financial Officer (CFO)
Organization: HOPE Family Health
Location: Westmoreland,  TN 
United States
Salary: $77,431 - $159,948
Posting Start Date: 8/25/2021
Date Posted: 8/24/2021
Requirements
QUALIFICATIONS
  • Prefer a minimum of two years’ experience as the CFO of an FQHC.
  • Prefer a degree in accounting.
  • Must have the ability to receive, interpret, and follow verbal and written instructions.
  • Required to read, write, and speak English with the ability to speak a foreign language helpful.
  • Must have sound understanding of generally accepted accounting principles.
  • Proficient in the use of Microsoft Excel and accounting software packages.
TECHNICAL SKILLS
  • Operate a motor vehicle with current Class D driver’s license.
  • Operate a personal computer.
  • Problem Solving:  Frequent problems arise in this position that are outside established policies or bodies of knowledge calling for high-level skills in problem solving.
  • Decision Making:  Frequent situations arise in this position calling for careful and analytical judgment.
  • Supervisory:  Extensive responsibility for the direct supervision of management, staff and contract employees.  Requires the judicious use of delegation.
  • Interpersonal:  Must interact with employees, Board of Directors, governmental officials, and the general public.
  • Working Conditions:  Works in well-lighted, climate-controlled building.  May be subjected to appearance in less than desirable environment and travel in adverse weather conditions.
PHYSICAL REQUIREMENTS
  • Requires sufficient visual acuity to be able to read and write and operate equipment common to this position.
  • Required to read, write and speak English with the ability to speak a foreign language helpful.
  • Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone.
  • Occasionally lift items weighing up to 25 pounds.
 
This job description is in compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA) (May 1995)
 
 
To apply for this position, please email your resume and cover letter to:
Miranda Connor
Director of Human Resources
mirandaconnor@hopefamilyhealth.org
Status: This listing expires on: 12/22/2021
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Organization Information
Name:
HOPE Family Health
Address:
12124 Hwy 52 W.

Westmoreland,  TN 37186
United States
Email:
mirandaconnor@hopefamilyhealth.org
Phone:
Fax:
Contact:
Miranda Connor

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